For Library Owners & Staff

A complete system to run day-to-day operations and grow revenue.

BookMyLib helps library owners centralize management across branches and helps staff execute operations faster with accurate records. Built for subscriptions, QR-based attendance, dues, and payments.

Register Your LibraryOwner LoginStaff Login
Owner dashboards & analytics
Track revenue, collections, dues, attendance trends, and branch performance.
QR attendance
Fast daily check-ins with audit logs and attendance history.
Staff & permissions
Role-based access so staff see only what they need to do their job.
Payments & dues
Track transactions, outstanding dues, and payment histories for students.

Modules included

Designed for real-world library operations. Owners control access; staff sees only permitted modules.

Branch setup
Create branches, configure address and contact, and control publish status.
Seats & lockers
Maintain inventory, track availability, and support daily operations.
Plans & renewals
Configure subscription plans, add-ons, renewals, and expiry tracking.
Daily operations
Manage student records, attendance, bookings, and operational updates.
Finance suite
Collections, dues, payment history, and branch-level reporting.
Marketing tools
Run branch announcements and offers to improve conversions.

Owner features

  • Branch setup, seats/lockers inventory, and plan management.
  • Staff onboarding with permission controls and audit trails.
  • Finance dashboard for collections, dues, and summaries.
  • Announcements and marketing tools for branches.

Staff features

  • Student onboarding, verification, and subscription updates.
  • Quick attendance marking via QR scanner.
  • Seat and locker operations with availability visibility.
  • Payments capture and receipts (based on your permissions).

Getting started

1
Register & verify
Create your owner account and register your first branch.
2
Configure operations
Set seats/lockers, timings, amenities, and subscription plans.
3
Add staff
Invite staff members and assign roles and permissions.
4
Go live
Publish your branch (optional) and start managing subscriptions and attendance.

Roles & access model

Owners control what staff can view or edit. This helps reduce mistakes and keeps finance operations secure.

Owner
Full access, branch setup, finance overview, staff permissions, audits.
Staff (role-based)
Operational access (attendance, students, bookings, payments) based on your permissions.
Auditability
Activity history improves accountability across day-to-day operations.

Complete module list (Owner & Staff portals)

This is the full set of modules available in BookMyLib. Your exact view depends on the role and permissions configured by the Owner.

Owner Portal
Owner
Overview
  • Dashboard (performance, summaries, quick actions)
Operations
  • Master Scanner
  • Students
  • Bookings
  • Seats
  • Lockers
  • Verification
  • Issues
  • Expiries
  • Attendance
Business
  • Branches
  • Staff
  • Student Plans
  • Platform Subscription
  • Promotions
  • Announcement
  • Finance
  • Khatabook
System
  • My Profile
  • Settings
Key workflows
Add/edit branches, configure branch settings, add staff and manage permissions, add students, manage plans, review finance and dues, and publish promotions/announcements.
Staff Portal
Staff
Main
  • Dashboard
  • Master Scanner
Operations
  • Bookings
  • Leads
  • Students
  • Attendance
  • Issues
Finance
  • Finance
  • Dues & Expiries
  • Verification
  • Khatabook
Others
  • Seats
  • Lockers
  • My Shift
  • Settings
  • Profile
Key workflows
Admit and manage students, mark attendance, handle bookings and issues, collect payments (if permitted), verify transactions, and track expiries/dues for renewals.

Full feature catalog (80+)

A detailed list of product capabilities across Owner and Staff workflows. Availability depends on your plan configuration and assigned permissions.

Multi-Branch & Setup
  • Create and manage multiple branches under one owner account
  • Branch profile: name, address, city/state, pincode, phone, email
  • Google Maps link support for directions
  • Branch images/gallery for better conversions
  • Amenity configuration per branch
  • Operating hours configuration per branch
  • Branch rules and policies displayed on public pages
  • Publish/unpublish branch visibility in Discover
Seats & Lockers
  • Seat inventory management with occupancy status
  • Locker inventory management with occupancy status
  • Seat assignment and availability visibility for staff/owners
  • Locker assignment and availability visibility for staff/owners
  • Seat map style operations for quick checks
  • Seat/locker linking to subscriptions where applicable
  • Operational actions for seats/lockers by role permissions
  • Branch-level seat/locker counts and availability insights
Students & Records
  • Student onboarding and profile management
  • Student verification workflow (based on staff permissions)
  • Subscription history view per student
  • Attendance history view per student
  • Digital ID support for student operations
  • Search and filtering for faster front-desk workflows
  • Student contact details and identity fields tracking
  • Branch-scoped student management for multi-branch libraries
Plans, Renewals & Expiry
  • Create and manage subscription plans per library/branch
  • Plan duration and duration unit configuration
  • Plan hours-per-day and shift-time support (where applicable)
  • Seat/locker included options per plan
  • Add-ons and additional fee items supported in checkout
  • Renewals and expiry tracking with due lists
  • Dues & expiries dashboards for staff and owners
  • Renewal reminders and follow-ups to reduce missed expiries
Bookings
  • Booking flows for students and public visitors
  • Branch details + pricing pages built for conversion and clarity
  • Booking creation, editing, and cancellation controls (permission-based)
  • Seat/locker selection during booking where relevant
  • Booking auditability through activity records
  • Branch offers displayed alongside booking flows
  • Referral and coupon code support in booking checkout
  • Public-mode booking with policy-controlled payment options
Payments & Checkout
  • Online payments via supported payment providers
  • Manual online payments with transaction ID and proof upload support
  • Pay-at-desk policy controls by role (student/public/staff/owner)
  • Discount and coupon validation and application
  • Payment status lifecycle including pending verification
  • Receipt generation and email delivery for successful payments
  • Secure payment verification and reconciliation for accuracy
Finance Suite
  • Finance dashboard with totals and monthly trend insight
  • Transaction records with student + branch context
  • Staff-side payment capture for front desk
  • Verification module for reviewing and confirming payments
  • Outstanding dues tracking and follow-up workflow
  • Khatabook ledger for cash-in-hand tracking
  • Cash handover request flow from staff to owner
  • Attachments/proof handling for finance records (where applicable)
Attendance & Scanner
  • QR-based attendance marking (check-in/check-out)
  • Automatic checkout handling to prevent duplicate sessions
  • Attendance stats summaries (streaks, hours, monthly comparisons)
  • Master Scanner access control through permissions
  • Attendance history for audits and dispute resolution
  • Branch-scoped attendance tracking for multi-branch operations
  • Staff shift module for personal work tracking
  • Operational audit logs around check-in/out events
Operations & Support
  • Issues module for operational issue tracking
  • Issue details pages for resolution history
  • Leads module for managing inquiries
  • Lead conversion workflows (permission-based)
  • Announcements module for library communications
  • Promotions module for offers and codes
  • Public contact channel for support and onboarding
  • Refund request intake flow and related policies
Security, Admin & Reliability
  • Role-based access control (owner/staff) with fine-grained permissions
  • Staff role templates (manager, staff, intern, etc.)
  • Secure authentication and protected portals
  • Activity logging for accountability and audits
  • Admin tools for platform-level support and operations
  • Performance optimizations for fast loading and reliability
  • SEO-ready public pages with sitemaps and social previews

Compliance & policies

Use of the platform is governed by our Terms and Privacy Policy. Refunds and cancellations are subject to verification and applicable rules.

TermsPrivacyRefund PolicyCancellation Policy

Why BookMyLib

Secure by design
Separate dashboards for owners and staff with controlled access.
Built for operations
Seats, lockers, plans, renewals, dues, and attendance in one place.
Finance visibility
Daily collections tracking with reports to reduce manual reconciliation.
Reliable workflows
Designed for daily operations with clear records and audit trails.

FAQs

What is the difference between Owner and Staff?
Owners have full control (branches, finance, staff permissions). Staff access depends on the permissions assigned by the Owner.
Can staff collect payments?
Yes, if the Owner grants finance permissions. This reduces risk and keeps sensitive operations controlled.
Do you provide onboarding support?
You can contact support for setup and onboarding guidance via Contact.

Need help?

For demos, onboarding, or account help, reach out to support.

Contact Support

Looking for a study spot?

Explore libraries and plans near you on the Discover page.

Discover Libraries